ARC 10th Anniversary Retreat

FAQ

Who can attend the retreat?

All are welcome to attend! The ARC 10th Anniversary Retreat is open to current ARC members, previous ARC members, and non-members. Youth attending the retreat must be accompanied in the care of a parent or guardian.

What are the dates and times?

The ARC 10th Anniversary Retreat will be held on Friday, April 11 - Sunday, April 13. Sessions and activities will run from Friday evening (approximately beginning at 4pm) through Sunday afternoon (approximately ending by 1pm).

What is the cost to attend? When is the registration deadline?

How do I register?

Please register here: Registration Form

When can I register for the retreat?

Registration opens for everyone on Sunday, December 8, 2024. Registration will close on Sunday, March 9, 2024.

ARC members will be able to access the Early Registration Rates beginning December 8 through February 2. Regular Registration Rates will go into effect on Monday, February 3 through March 9.

Non-ARC members will be able to access the Regular Registration Rates beginning December 8 through March 9.

How is payment accepted for retreat registration?

Registration may be paid using a checking account, debit card, or major credit card.
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‍Note: Digital Payment (including Apple Pay, Venmo, etc.) is not accepted.

Can I register on the day of the retreat?

No. Those interested in attending the retreat will need to register no later than Sunday, March 9th.

What if I need to cancel my registration?

Registration funds (including deposits) are non-refundable. However, these funds can be transferred to another party

Is financial assistance available?

We do not want costs to impede a member’s ability to attend the retreat. Partial scholarship funds are available for ARC members that have a financial need. Please inform your Shepherding Pastor of your retreat interest and complete the ARC Retreat Partial Scholarship Form by Monday, January 20.

Can I go ahead and register for a double occupancy rate if I don’t have a roommate yet?

Yes, please go ahead and register for a double occupancy room. On the section of the registration form that asks for group members, please put “TBD” and indicate if a) you will choose your roommate and let the Retreat Committee know or b) you would like the Retreat Committee to match you with another attendee looking for a roommate for the weekend.

Can I sponsor a member(s) to attend the retreat?

Yes. You may submit funds, in any amount, via Simplify Give using the ARC Retreat Sponsorship fund . Funds will be utilized to support scholarships.

Can I leave early or arrive late?

Yes. However, registration costs will not be adjusted or subsidized.

Will transportation be provided?

At this time, attendees should organize their own transportation to and from the retreat. However, the Retreat Steering Committee is working to determine alternative options for transportation.

Where will the retreat be held?

Potomac Park Retreat & Conference Center
11 Tabernacle Way
Falling Waters, WV 25419

Will there be Wi-Fi at the retreat?

Yes, wifi is available.

Will linen and towels be provided?

Linen and towels are provided.

What should I bring?

The Retreat Steering committee will develop and share a list with registrants in advance of the retreat weekend.

Are meals provided?

Registration for the retreat includes 5 buffet style meals: 1 meal on Friday (dinner), 3 meals on Saturday (breakfast, lunch, and dinner), and 1 meal on Sunday (breakfast).

A breakfast meal typically consists of a protein, hot side dishes, cereals, fruit, and a beverage center of milk, juice, coffee, and water. A lunch or dinner meal typically consists of hot entrees, side dishes, soup, salad bar, dessert, and a beverage center of juice, soda, coffee, and water.

What if I have dietary restrictions?

The retreat center’s Food Service manager will choose the menu with care based on the type of groups they have on grounds at that time - “We do our best to accommodate dietary restrictions, however there are times where a guest may be asked to bring supplemental food in regards to their restriction.” All dietary requests are to be submitted to the event/group leader so the leader can arrange through Conference Services.

Can I bring and prepare my own food?

Event attendees may choose to bring their own meals (food, snacks, etc.). However, food preparation space (kitchen) and materials (pots, etc.) are not available.

What kind of activities will there be?

Many activities are available at the Retreat Center and are included in the registration costs.

Indoor Activities (housed in the retreat gym): Basketball, Volleyball, Dodgeball, Pickleball, Fitness Center, Table Tennis, Billiards, Foosball, Cornhole, Board Games

Outdoor Activities (located throughout the property): Pars on the Potomac Mini Golf, Slippery Slopes, Disc Golf, Sand Volleyball, Basketball, Baseball, Kickball, Football, Soccer, Gaga Ball, Horseshoes, Hiking, Snow Sledding Hill, Hayrides, Bonfires, Recreation fields, 2 Parks (swings, teeter-totters, jungle gym and slides)

Additional activities that are provided will be included in the registration costs.

Is participation in all activities mandatory?

Retreat activities are highly encouraged! We hope to create space in the retreat schedule that will also allow folks to commune with God one-on-one.

Who can I contact with additional questions?

Please contact Saray Hanson or Jacqueline Johnson.

How can I support or volunteer for the retreat?

Volunteer opportunities will be announced in advance of the event weekend.

What happens in case of an emergency?

The Conference Center requires that groups identify a First Aid Emergency Contact. The Retreat Committee will identify this individual in advance of the event weekend.

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